If, as an employer, you have chosen to retain your employees’ accrued holiday allowance funds within your company, they must be paid into the Employees' Holiday Allowance Fund when the employees leave the labour market. You can also pay the holiday allowance funds into the fund voluntarily whenever you wish.
An annual charge
Every year in July, as an employer, you will receive an invoice from the Holiday Allowance Fund for the holiday allowance you are legally required to contribute. This applies to those of your employees who are entitled to receive their holiday allowance. The invoice covers employees who reach state pension age during the period from 1 March of the same year until the end of February the following year.
In addition, as an employer, you will be charged for employees who, during the period from 1 March of the previous year to the end of February in the year of assessment have had their holiday allowance paid out by the Employees' Holiday Allowance Fund for reasons other than reaching state pension age, e.g. in the event of death, early retirement or emigration. The amounts charged are subject to indexation.
The annual invoice must be paid by 1 September of the same year at the latest. Of course, you will not receive an annual invoice if you have already chosen to pay all employees’ accrued holiday allowance funds into the Holiday Allowance Fund.
Voluntary payments
As an employer, you may make voluntary payments towards accrued holiday allowance funds, subject to a minimum total for one person. As a business, you must decide for yourself which employees you wish the payments to cover when making voluntary payments. This could, for example, be employees who have left the company, or it could be all employees aged over 50. You can select the employees for whom you wish to make payments via the self-service portal on virk.dk.
If you make a voluntary payment, we will calculate how much you need to pay in indexation. This means that you only need to pay indexation up to the payment deadline for the voluntary payment. If you pay this in full and on time, you will not have to pay any further indexation for the employees in question.
Once a year, for a limited period, it is not possible to make voluntary payments via the self-service portal. This is due to the annual setting and entry into force of the indexation rate. The self-service portal will indicate if voluntary payments are temporarily suspended.
